1. A deposit of 50% of the House or Grounds Hire Fee is to be paid with the Booking, and between 25% - 50% of all Service Quotes when accepted is required to confirm. (see clause 7.)

2. We offer Cancellation Insurance Options through Agents for your protection & choice. Please contact them direct -  Tel: 01404 41234    or    e-mail: enquiries@rothwellandtowler.co.uk     or     website: www.travelfirst.co.uk    

3. Any cancellation is required to be in writing. If a suitable substitute booking can be arranged in time the Owner(s) may at their sole discretion refund such part of the deposit as remains after deducting any expenses, losses incurred & of their agents & helpers. In any event a 25% min of the deposit is non-refundable for administration.

4. Unless otherwise advised in writing the cost for the hire of a Marquee (if any) will automatically include a % for insurance cover for theft, vandalism, fire, explosion, storm and tempest, & the first £250 of any such claim is the Client’s responsibility.

5. The Owner(s) shall in no way be liable for loss, damage or injury caused by strike, industrial dispute, weather, war or other hostility, fire, flood, riot, civil commotion, serious injury, illness or death, nor for any defects or interruptions to supply of electricity, water or other services beyond their control.   NO SMOKING - it is against the law now to smoke in these premises or in the Marquee

6. The Owner(s) will accept no liability for death or personal injury to visitors nor for loss or damage to visitor’s cars or other belongings. Your special attention is drawn to the River Frome which flows through our grounds, please ensure that all guests and particularly parents with children are reminded of the need for them to take special care not to play dangerously near.

7. All deposits paid will be regarded as instalments towards the final payments due (subject to clause 3):
a) firm quotes - three months before the date of the event,
b) variable estimates - one month before the event,
c) any additional charges due e.g. extra guests, drinks, expenses as applicable, are due to be paid within 14 days after the event, or may be
    deducted from the Bond taken if sufficient.
Upon acceptance of the Booking the Client becomes liable in full for all Quotes or Estimates agreed in Writing &/or Verbally.

8. It is necessary for the full privacy and convenience of your Reception to book certain of the Self-catering accommodations, depending on the location decided for your Marquee. Weekend Rates offered for the Self Catering properties as available.

9. For Option 1. Receptions starting in the Manor House and extending into the night, guests are expected to move into the Marquee between 6pm to 8pm, as may be agreed in advance with the Owner, and the House doors are then closed. The Reception thereafter may continue in the Marquee for as long as you wish, subject to any laws applicable for which compliance is required. The expected time table for ALL events must be agreed in advance with the Owner.

10. (a) For Option 1. Receptions using a Marquee together with the main House, the House hire charge includes reasonable use of the large downstairs Reception rooms (except the Library) for the first part of the Reception, and for the remainder there is reasonable use of the grounds all round the House and Marquee. For ALL Weddings there are excellent photo opportunities in the House &/or grounds.
(b) The Marquee hire for all Receptions or Corporate functions on any of our lawns includes reasonable use of this on the following day if required. A small cleaning and re-setting charge may be applicable, to be agreed in advance.
(c) There may be is a small extra charge for lighting at night back to the Car parking spaces, (courtesy of the Church Wardens).
(d) A member of the family or party is required to take responsible charge of guest`s sensible parking. We supply Signs & instructions to help.

11. The Client undertakes to pay to the Owner the value of, or for the replacement of, or for the repair and reinstatement, as appropriate, of any part of the furnishings and premises above if damaged or destroyed during the occupancy, and to pay a BOND of £500 in advance, to be held for the House and/or for the Marquee as appropriate. This Bond is refundable in full or part as may be accounted for within 30 working days after the event.

12. The Owner reserves the right:
a) For OPTION 1.  to supply all services for the event in Whitminster House and grounds, and for these to be booked solely through the
     Whitminster House management office at their discretion, subject to full discussion with the Client and their agreement to the quotes given.
b) For OPTION 2.  to supply all services for the event, and for these to be booked solely through the Whitminster House management office,
    subject to full discussion with the Client and their agreement to the quotes given.  
N.B. We can offer competitive quotes for all requirements through our local contacts, & hold a Residential Licence.  Our Cellars are well stocked
    & reasonably priced, & we can usually obtain any special choices you may desire.
(c) For OPTION 3. The Marquee at least must be booked through the Whitminster Estate office and sited with our approval, and our agreement
    is required for all other arrangements you may make yourselves - for the security of our premises. 
(d) For ALL OPTIONS - We reserve the right to decline a reservation, or any specific activity or arrangement, if it may be considered by the
     Owner or their Insurers to be possibly unsuitable or detrimental for the House &/or grounds.

13. The Client shall abide by all the booking terms for any of the services provided. Where the Owner acts as Agent a copy of the Services terms & conditions as & if appropriate will be forwarded to the Client.

14. The Owner undertakes to make every reasonable effort to consult the Client’s detailed requirements and to try to satisfy these fully, in order to make the event as Special and Personal for each as they could wish.

please read and then sign your agreement to all the above:   and state which Option selected............
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